Biju Patnaik University of Technology (BPUT), located in Rourkela, Odisha, India, is a premier technical university offering a wide range of undergraduate and postgraduate programs. With 137 affiliated colleges spread across the state, BPUT faced challenges in managing its diverse academic and administrative processes efficiently. To address these challenges and modernize its operations, BPUT partnered with Oasys Tech Solutions, a leading IT solutions provider.

Fragmented Systems : BPUT relied on disparate systems for managing various academic and administrative functions, leading to data silos and inefficiencies.

Limited Integration : Lack of integration between academic departments, research centers, and administrative offices hindered collaboration and data sharing.

Manual Processes : Manual data entry and paper-based workflows resulted in delays, errors, and increased administrative overhead.

Student Engagement : BPUT sought to enhance student engagement and experience through improved access to academic resources and services.

SAP ERP Implementation :

Oasys Tech Solutions proposed the implementation of SAP ERP, focusing on modules such as Financial Accounting and Controlling (FICO)

The SAP ERP system provided BPUT with a centralized platform for managing its financial transactions, budgeting, and reporting processes.

Customizations were made to the SAP ERP system to meet the unique requirements of higher education institutions, including academic scheduling, fee management, and student records management.

Portal Development :

Oasys Tech Solutions developed web-based portals to enhance collaboration and access to academic resources and services.

The Learning Management System (LMS) portal facilitated online course delivery, assignment submission, and grading, enhancing the learning experience for students and faculty.

The Research & Development portal provided researchers and faculty members with access to funding opportunities, collaboration tools, and project management features.

The Placement & Industrial Training portal streamlined the placement process, connecting students with potential employers and tracking placement activities.

The Students Portal offered a centralized platform for students to access academic records, course materials, and campus announcements.

A Content Management System (CMS)-based University Web portal was developed to showcase university news, events, and achievements, enhancing communication with stakeholders.

Streamlined Operations : The implementation of SAP ERP streamlined BPUT's financial processes, improving efficiency and accuracy in budgeting, accounting, and reporting.

Enhanced Collaboration : The portals developed by Oasys Tech Solutions facilitated collaboration among students, faculty, and administrative staff, fostering a culture of innovation and knowledge sharing.

Improved Student Experience : The Learning Management System and Students Portal provided students with easy access to academic resources, course materials, and support services, enhancing their overall learning experience.

Data Integration : Integration between the SAP ERP system and portals enabled seamless data exchange, reducing duplication of efforts and ensuring data consistency across departments.

Scalability : The scalable nature of SAP ERP and the developed portals allowed BPUT to adapt to changing needs and accommodate future growth seamlessly.

Through its collaboration with Oasys Tech Solutions and the successful implementation of SAP ERP and portal development, Biju Patnaik University of Technology (BPUT) achieved significant improvements in efficiency, collaboration, and student engagement. The modernization of its academic and administrative processes positioned BPUT as a leader in higher education, enhancing its reputation and fostering academic excellence.